Texas Wings Constitution and Bylaws - November 1, 2012 last revision.
TEXAS WINGS FLYING CLUB
- ARTICLE 1: NAME
The name of this organization shall be the TEXAS WINGS FLYING CLUB.
- ARTICLE II: CHARTERS
The club is chartered as a non-profit organization in the state of Texas, and in addition, shall operate as a charter club in the Academy of Model Aeronautics (AMA). Charter fees will be paid in accordance with Article VI of the club by-laws.
- ARTICLE III: PURPOSE
The purpose of this club shall be to aid, assist, encourage, and participate in the safe building and flying of radio controlled aircraft.
- ARTICLE IV: QUORUM
A quorum shall consist of 50% of the membership in good standing, or nine such members, whichever is smaller. A quorum shall be required to conduct any item of business.
- ARTICLE V: AMENDMENTS
The constitution and /or by-laws may be amended at any general meeting of the club membership, provided all members have been notified by one of the elected officers at least seven days in advance that an amendment is to be considered. A copy of the proposed amendment shall be provided to any member that requests it. Any amendment to the constitution and / or by-laws must receive a 2/3rds favorable vote of the membership present in order to pass. Any amendment to the constitution and / or by-laws may be tabled one time, until the next regular monthly meeting, at the request of any two members.
TEXAS WINGS FLYING CLUB
ARTICLE 1: OFFICERS
- SECTION 1: ELECTED OFFICERS
The elected officers of this organization shall be:
b. Vice President
- SECTION 2: DUTIES OF OFFICERS
a. The President shall preside at all meetings of the club, shall act as Club spokesperson in all matters pertaining to it, and facilitate the activities of the Organization.
1. The President shall be responsible to retain, or appoint, a qualified Club Safety Officer, who will report directly to the Club President. The Safety Officer is responsible to ensure the Club, its facilities, and members are operated in compliance with the AMA Safety Code & Insurance carrier and requirements of our landlord.
b. The Vice President shall act in the place of the president when the president is unable to serve and in addition shall be a standing member on all committees whose actions dictate club policies.
c. The Secretary shall keep the minutes of all meetings of the club. He will maintain an up-to-date membership roster and notify the membership of meetings. He shall also handle all club correspondence.
d. The Treasurer shall collect all moneys due the club (dues, special assessments, donations, contest entries, etc.) and shall keep an accurate record of all moneys received and disbursed. Current reports of the club's financial status will be given to the membership at monthly meetings. A general accounting will be given at the end of the year showing income from all sources, expenditures, and moneys on hand.
- SECTION 3: QUALIFICATIONS FOR OFFICERS
a. All officers shall have been active members for at least six months prior to election.
- SECTION 4: NOMINATION COMMITTEE
a. The president shall appoint a nominating committee of five active members no later than the regular April business meeting.
b. The nominating committee shall present at least one nomination for each elected office no later than the October business meeting.
c. Monthly reports shall be made by the committee members as to the status of their selections.
- SECTION 5: ELECTION AND TERM OF OFFICE
a. All officers will be elected at the November meeting.
b. Officers will be elected by the majority of those casting votes at the regular November meeting.
c. If there is only one nomination for an office, the secretary may cast the electing vote.
d. The term of office for all elected officers will begin at the regular December meeting and continue for a period of two years.
e. The office of club president is limited to two years; he may succeed himself one time and may serve again after a one-year gap in service.
ARTICLE II: SPECIAL ELECTIONS.
- SECTION 1: OFFICE VACANCIES
a. In the event an elected officer of the club finds it necessary to terminate his term of office before the regular expiration date, a special election may be called by the president as soon as possible to select a replacement, in no case earlier than the next scheduled business meeting.
ARTICLE III: MEETINGS
- SECTION 1: REGULAR MEETINGS
a. Regular meetings will be held on a monthly basis on a day and place to be determined by the membership.
b. Meetings shall be convened at 7:00 PM.
- SECTION 2: SPECIAL MEETINGS
a. Special meetings may be called at anytime deemed necessary by the club's elected officers.
b. Special meetings may be called by 50% of the active membership, provided that notice of the meeting is in the hands of the entire membership at least seven days in-advance of the meeting date. The date, time, and place of the meeting will be included in this notice.
- c. In emergency and important club matter circumstances, contacting club
members and voting may be carried out via electronic means
ARTICLE IV: VOTING
- SECTION 1: BUSINESS MEETINGS
a. Only one vote will be allowed per membership (one family under the same roof) regardless of the number of active members in the family.
- SECTION 2: ABSENTEE AND PROXY VOTES
a. Absentee or proxy voting will not be accepted or honored.
ARTICLE V: MEMBERSHIP
- SECTION 1: NUMBER OF MEMBERS
a. There shall be three types of members; active, honorary, and complimentary.
b. Active members will pay dues and have one vote per membership (one vote per family membership).
c. Honorary/complimentary members will not pay dues, will not have a vote in club business, and will receive flying field privileges.
d. Membership will be limited to 100 family memberships (one family under the same roof) per year.
- SECTION 2: QUALIFICATION FOR MEMBERSHIP
a. All potential members must have full membership and be members in good standing of the Academy of Model Aeronautics (AMA).
b. AMA membership must be verified by a club officer, prior to membership being granted.
c. Honorary membership must be approved by 100% of the members present at a regular meeting.
d. Complimentary memberships will be presented by agreement, and at the discretion, of the president and vice president.
ARTICLE VI: DUES
- SECTION 1: DUES
a. Annual dues of $80.00 will be levied upon each active membership ($80.00 per year per family). Spouses and family members less than age 19 living at home, are included in family membership.
b. Dues renewal: First priority will be provided active members to renew, for subsequent year, coinciding with AMA's renewal at the first available.
c. Any active member, who has not paid their dues by the regular January meeting, will be dropped from the roster without any action required by the club officers.
d. After the regular January meeting, open membership positions will be filled on a first-come basis, until the annual membership cap of 100 members is reached.
e. Family membership shall count as ‘one’ membership, for purposes of managing the 100 member ‘cap’.
f. There shall be no special assessments levied upon the membership at any time except by vote of the membership and then only by a majority approval of 2/3rds of the membership voting.
g. Those fees necessary to obtain AMA charter club papers and/or contest directors license shall be paid from the club treasury.
ARTICLE VII: COMMITTEES
- SECTION 1: COMMITTEES APPOINTED
a. All appointed committees will consist of at least two members unless spelled out otherwise in the by-laws
b. Committees for the following named functions shall be appointed by the president as it becomes necessary: Socials, Publicity programs, Contests, Flying Field Maintenance, Field Safety, and Flying Field Procurement.
ARTICLE VIII: FLYING FIELD
- SECTION 1: USE OF FIELD
a. The flying field shall be for the use of all dues-paying members of the club in good standing.
b. All club members must, when flying on the club field, display their TEXAS WINGS club membership card or facsimile thereof. All non-club members must, when flying on the club flying field, display their current AMA license.
c. All non-club members must be given a copy of the field rules as set forth by the Texas Wings Flying Club, prior to flying.
d. Only club members will have a key to the lock on the flying field gate if there is a lock.
e. Any club member who loans his or her key to a non-member or allows a copy or duplication of his key to be used by a non-member will be dismissed from the club if so voted by 2/3rds of the members voting.
f. A club member must be present at the field any time a non-member is allowed to use the field.
- SECTION 2: FIELD MAINTENANCE
a. Major expenditures required for maintenance of the flying field must be approved by the membership as described in Article V of the club constitution.
- SECTION 3: FIELD SAFETY AND ETHICS
a. Common courtesy will be extended by each member to all flyers when at the field (length of flights, use of frequency paddles, etc.).
b. No alcoholic beverages are to be consumed on the club flying field.
c. Anyone who uses an excess of profane language or obscene gestures, either real or insinuated, will be asked to leave the field.
d. Engines may be started in the start up areas ONLY (this does not include permanent sun shelter area), use of aircraft restraints or starting stations is encouraged, no taxiing of aircraft is allowed, except within marked taxi way or runway.
e. A list of flying field rules will be selected by a committee appointed by the president, this list, when approved by a majority of the membership voting will become a part of these by- laws.
- SECTION 4: SPECIAL INTEREST GROUP EVENT ACTIVITIES
a. Special Interest Group is defined as a group requesting the use of Texas Wings’ Field and/or its facilities for an organized activity during which “open flying” may be impacted.
b. Event Director is defined as an active Club member who assumes the leadership responsibility for coordinating and facilitating an activity using Texas Wings Field and/or its facilities for use by a Special Interest Group, which may also include non-Texas Wings member participants.
1. Event Directors must present their Program Proposal to the Club membership for discussion at a regularly scheduled meeting, and approval by vote of 2/3rds of membership present at the meeting. Proposals must include Program dates, hours of usage, expected number of participants, Club facilities required, staffing assignments, expenses & fee expectations.
2. Events including non-Texas Wings member participants are expected to be self-funded, and return some profit to the Club Treasury.
3. Event Director is responsible to ensure all participants comply with Texas Wings’ & AMA Rules and requirements.
c. Exclusive use of Field by Special Interest Groups shall be limited to one event per Month for each Group.
d. Events will be posted on the Club Calendar, and the Field will be closed to “open” flying, during Special Events.
e. It is the responsibility of Event Directors to restore the Field and facilities to Texas Wings standards, upon completion of events.
f. Event Directors are required to report to Club membership all activities and results related to their event at next Club meeting following completion of activity.
g. Postponements will be limited to one per event, automatically rescheduled one week following postponed event date. Events should be separated by at least one “open” week.
h. Failure to comply with requirements may result in cancellation of remaining events, by vote of 2/3rds of membership present at a regularly scheduled Club meeting.
ARTICLE IX: RULES OF CONDUCT FOR MEETINGS
- SECTION 1: PARLIAMENTARY AUTHORITY
a. The current edition of "Robert's Rules of Order" will be the parliamentary authority for the club, and shall govern the club in all cases to which they are applicable and in which they are not inconsistent with these By-laws and any special rules of order the club may adopt.
ARTICLE X: DISCIPLINARY PROCEDURES
- SECTION IV 1: DISCIPLINARY COMMITTEE
a. Depending on the severity of the violation, discipline may consist of verbal censure, fine, suspension from the flying field, or dismissal from the club.
b. Dismissal of one family member of a membership will terminate the entire membership.
c. Suspension of flying privileges of one family member of a membership will apply to that one family member only, and not the entire family.
d. Approval of all disciplinary actions requires a 2/3rds majority of the membership voting.
ARTICLE XI: DISTRIBUTION OF CONSTITUTION AND BY-LAWS
- SECTION 1: DISTRIBUTION
a. The secretary will give one copy of the Constitution and By-laws to each membership annually and to each new membership as they are accepted.